Privacy Policy

Effective Date: 1st January 2025

At Evidence IT Limited (“we”, “our”, or “us”), we are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website www.evidenceit.com.

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

1. Who We Are
   
   Evidence IT Limited
   Suite 101 Evolution House
   2-6 Easthampstead Road
   Wokingham, Berkshire
   England, RG40 2EG
   
   
2. Information We Collect
   
   We may collect and process the following categories of personal data:

   a. Information You Provide Voluntarily
   – Name
   – Email address
   – Phone number
   – Job title
   – Company name
   – Any other details you provide via contact forms or email

   b. Automatically Collected Data
   – IP address
   – Browser type and version
   – Pages visited and referring website
   – Device information
   – Date and time of access

   c. Cookies and Tracking Technologies
   We use cookies and similar technologies to enhance your experience on our site. You can manage your preferences via your browser settings or our cookie banner.
   
   

3. How We Use Your Data
   
   We use your personal data to:
   – Respond to your enquiries and provide customer support
   – Deliver requested services or information
   – Improve and personalize user experience
   – Manage and maintain our website
   – Comply with legal obligations
   – Send marketing communications, where you have opted in
   
   
4. Lawful Basis for Processing
   
   Under UK GDPR, we rely on the following legal bases:
   – Consent – where you have given clear consent
   – Contractual necessity – to fulfil a contract with you
   – Legal obligation – to comply with the law
   – Legitimate interests – to run and grow our business (e.g., website analytics, business development)
   
   
5. Data Sharing and Third Parties
   
   We do not sell or rent your personal data. We may share it with:
   – Trusted third-party service providers (e.g., IT support, analytics tools)
   – Legal or regulatory authorities if required by law
   – Successors in the event of a business transfer

   All third-party processors are contractually bound to protect your data.
   
   

6. International Transfers
   
   Your data may be transferred outside the UK/EEA. Where this happens, we ensure it is protected with appropriate safeguards such as Standard Contractual Clauses (SCCs) or UK International Data Transfer Agreements (IDTAs).
   
   
7. Data Retention
   
   We only retain your personal data for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements.
   
   
8. Your Rights
   
   You have the right to:
   – Access the data we hold about you
   – Request correction of inaccurate data
   – Request erasure of your data
   – Object to or restrict processing
   – Withdraw consent at any time
   – Request data portability
   – Lodge a complaint with the Information Commissioner’s Office (ICO)

   To exercise your rights, contact us at info@evidenceit.com.
   
   

9. Data Security
   
   We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, disclosure, alteration, or destruction.
   
   
10. Third-Party Links
    
    Our website may contain links to third-party sites. We are not responsible for their content or privacy practices. Please review their policies independently.
    
    
11. Children’s Privacy
    
    Our website and services are not intended for children under the age of 13. We do not knowingly collect data from minors.
    
    
12. Changes to This Policy
    
    We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
    
    
13. Contact Us
    
    If you have any questions about this Privacy Policy or your personal data, please contact us:

    Evidence IT Limited

    Suite 101 Evolution House
    2-6 Easthampstead Road
    Wokingham, Berkshire
    England, RG40 2EG
    Email: info@evidenceit.com
    Website: www.evidenceit.com